OFFICE OF THE MUNICIPAL CIVIL REGISTRAR
HEAD OF OFFICE
MA. NANETTE S. SALVILLA
Municipal Civil Registrar
CONTACT DETAILS
Address: 1st Floor, Alimodian Municipal Building, Plaza Libertad St., Alimodian, Iloilo
Email:
Contact Number:
SERVICES OFFERED
SERVICE 1: ISSUANCE OF CERTIFIED TRANSCRIPTION COPY OF BIRTH CERTIFICATE, DEATH CERTIFICATE AND MARRIAGE
Checklist of Requirements:
- Valid ID of document owner and/or duly authorized representative
- Original copy for verification and 1 photocopy
- Official Receipt
HOW TO AVAIL:
| CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME |
|---|---|---|---|
|
Request for issuance of Certified Transcription copy of certificate of Birth, Certificate of death or Certificate of Marriage |
Interview and retrieve documents and instruct client to pay at the Municipal Tresurer’s Office |
NONE |
3 minutes |
|
Pay and Present Official receipt and wait for the release of the document(s) |
Types, print, and release requested documents |
P100.00 per document |
5 minutes |
|
|
TOTAL |
|
8 minutes |
SERVICE 2: CORRECTION OF CLERICAL ERROR IN BIRTH CERTIFICATE AND MARRIAGE CERTIFICATE
Checklist of requirements:
- Birth/Marriage Certificate subject for correction – 8 copies
- Baptismal Certificate – 2 photocopies
- Marriage certificate – 2 photocopies
- Valid IDs – 2 photocopies
- Form 137 – 2 photocopies
- Latest Resident’s Certificate – 1 photocopy
- Official Receipt
Additional Requirements depending on the error
- Birth Certificate of mother/father – 2 photocopies
- Birth certificate of siblings – 2 photocopies
HOW TO AVAIL:
| client steps | agency action | fees to be paid | processing time |
|---|---|---|---|
|
Bring document for correction |
Scrutinize documents and give client requirements for correction |
None |
5 minutes |
|
Submit certificate of birth/certificate of marriage subject for correction with required supporting documents |
Checks the completeness of documents and instruct payment at the Municipal Treasurer’s Office |
None |
5 minutes |
|
Pays and presents Official Receipt |
Types petitions and prepare record sheet and notice of posting |
P 1,000.00 filing fee |
5 minutes |
|
AFTER 10 DAYS OF POSTING PERIOD |
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|
|
Municipal Civil Registrar prepare Certificate of posting and Prepare Transmittal Letter to Philippines Statistics Authority Manila for approval |
None |
2 minutes |
|
AFTER A PETITION HAS BEEN AFFIRMED BY OCRG MANILA |
|||
|
Wait for the approval of the annotated documents from Philippine Statistics Autority |
Prepare Certificate of Finality and prepare Annotated certificate of marriage forwarded to Philippine Statistics Authority Iloilo for marginal annotations |
None |
3 minutes |
|
|
TOTAL |
|
20 minutes |
SERVICE 3: ISSUANCE OF MARRIAGE LICENSE
Checklist of Requirements:
- Certificates of Live Birth of both applicants (original and 1 photocopy)
- PMC certificate
- CENOMAR with Official Receipt
- Latest Resident’s Certificate of both applicants (1 copy)
- Advise of parents for age 22-24
- Consent of parents preferably by the father for ages 18-21
- Latest 2×2 ID picture of each applicant
- Official Receipt
HOW TO AVAIL:
| client steps | agency action | fees to be paid | processing time |
|---|---|---|---|
|
Apply for marriage license |
Interview applicants and give forms to accomplish and advise to pay at Municipal Treasurer’s Office |
None |
5 minutes |
|
Submit accomplished form and present official receipt |
Types application for marriage license and prepare notice for 10 days posting |
P520 if solemnize by the Mayor/ P320 if solemnize OTHER than the Mayor |
3 minutes |
|
AFTER 10 DAYS POSTING PERIOD |
|||
|
Get a copy of Marriage License |
Issue of Marriage License |
None |
3 minutes |
|
|
TOTAL |
|
11 minutes |
SERVICE 4: REGISTRATION OF CERTIFICATE OF LIVE BIRTHS AND CERTIFICATE OF DEATH
Checklist of Requirements:
For Live Births:
- Valid ID of parents – present original and 1 photocopy
- Marriage contract – 1 photocopy
- Prenatal and Immunization record of child
HOW TO AVAIL:
| client steps | Agency Action | Fees to be paid | Processing Time |
|---|---|---|---|
|
Apply for registration |
Interview applicants and give forms to accomplish |
None |
5 minutes |
|
Submit accomplished form |
Types birth/death certificate |
None |
5 minutes |
|
Get a copy of birth and/or death certificate |
Release birth and/or death certificate |
None |
2 minutes |
|
|
TOTAL |
|
10 minutes |
SERVICE 5: ANNOTATED BIRTH CERTIFICATE COVERED BY RA 9255 AND LEGITIMATION BY SUBSEQUENT MARRIAGE OF PARENTS
Checklist of Requirements:
For acknowledgement:
- Certificate of Live Birth – 8 photocopies
- Valid ID of parents (present original and 1 photocopy)
- Latest resident certificate of parents – 1 photocopy
For legitimation:
- Birth Certificate – 8 photocopies
- CENOMAR of both parents (original and 3 photocopies)
- Certificate of Marriage – 4 photocopies
- Resident Certificate of both parents
- Official receipt
HOW TO AVAIL:
| CLIENT STEPS | agency action | fees to be paid | processing time |
|---|---|---|---|
|
Bring certificate of live birth for acknowledgement and or legitimation |
Types the affidavit of Acknowledgment, AUSF/Legitimation and advise to pay at Municipal Treasurer’s Office |
P500.00 |
5 minutes |
|
Pays and present Official Receipt |
Prepare annotated birth certificate nd make transmittal to Philippine Statistics Authority Manila |
None |
5 minutes |
|
|
TOTAL |
|
10 minutes |
SERVICE 6: CHANGE OF FIRST NAME, GENDER AND DATE OF BIRTH (DAY AND MONTH ONLY)
Checklist of Requirements:
For Change of Name:
- Certificate of Live Birth – 8 photocopies
- Baptismal Certificate
- Marriage Contract (For female married applicant only)
- Valid IDs
- Form 137
- Barangay Clearance
- Police Clearance
- NBI Certificate
- Certificate of Employment or Affidavit of Non-Employment
- Affidavit of Publisher & Newspaper clippings
- Official Receipt
Additional Requirements if Gender & Date of Birth
- Laboratory Result
- Medical Certification
Note: All supporting documents must be in 2 copies and present original for verification
HOW TO AVAIL:
| CLIENT STEPS | agency action | fees to be paid | processing time |
|---|---|---|---|
|
Bring certificate of Live Birth for Change of Name, Gender and Date of Birth |
Scrutinize documents and give requirements |
NONE |
5 minutes |
|
Submits birth certificate and supporting documents |
Check the documents and instruct payment at Municipal Treasurer’s Office |
P 3,000.00 |
5 minutes |
|
Pay and present Official Receipt |
Types petition and prepare record sheet and notice of posting and notice for publication |
P 1,500.0 |
5 minutes |
|
AFTER 10 DAYS OF POSTING PERIOD |
|||
|
|
Prepare Certificate of Posting |
None |
2 minutes |
|
AFTER 2 WEEKS OF POSTING |
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|
|
Prepare transmittal letter for mailing thru LBC at Philippine Statistics Authority Legal Office |
None |
5 minutes |
|
AFTER 2 WEEKS OF PUBLICATIOON IN THE NEWSPAPER |
|||
|
Wait for the approval of annotated documents at PSA |
Prepare Certificate of Finality and annotated Certificate of Live Birth and forward to Philippine Statistics Authority Iloilo for marginal annotation |
None |
5 minutes |
|
|
TOTAL |
|
27 minutes |
SERVICE 7: ANNOTATED/AMENDED BIRTH CERTIFICATE AS MANDATED BY COURT ORDER (LEGAL ADOPTION)
Checklist of Requirements:
- Court Order
- Certificate of Finality
- Certificate of Registration of Court Order
- Certificate of Authenticity
- Official Receipt
HOW TO AVAIL:
| client steps | agency action | fees to be paid | processing time |
|---|---|---|---|
|
Bring Court Order |
Read the content of the Court Order and Instruct payment at Municipal Treasurer’s Office |
None |
5 minutes |
|
Pay and Present Official Receipt |
Prepare annotated/Amended Certificate of Live Birth and make transmittal to Philippine Statistics Authority Manila for action |
P 300.00 |
5 minutes |
|
|
TOTAL |
P 300.00 |
10 minutes |